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The cost of the TraxSystem dock scheduling system is made up of two items: the base package with the entry log, priced by the number of gates and workstations, and the Bookings and warehouse module, priced by the number of loading docks. You pay for them either as a monthly subscription or once, for a perpetual licence, and hardware is priced separately. The price list is published, so you can work out the amount for your own number of gates and docks in the pricing configurator, without a sales conversation.
What the price of a dock scheduling system is made of
In TraxSystem, delivery booking is a module added to the entry log, so the calculation starts with the base package. The base covers the entry log, alerts, reports, administration and device configuration, and its size depends on the site. Start handles one gate and up to 3 concurrent sessions, Standard up to 2 gates and 10 sessions, Extended up to 5 gates and 25 sessions. Sites with more than five gates go into the Enterprise base, which is priced individually.
The Bookings and warehouse module covers time slots, docks, the carrier portal, the driver kiosk and the warehouse day plan. It is priced by the number of docks, and the dock limit grows with the base: from two with the smallest to twenty with Extended.
For the base and the module you either pay a monthly subscription or buy a perpetual licence once, which costs the same as 24 months of subscription. These are two alternative ways to pay, so you choose one of them.
Which base and modules for which site
A small site with one gate and two docks needs the Start base and the booking module. A typical plant with two gates, six docks, access control, time and attendance, site security and health and safety takes the Standard base with five modules. A large plant with five gates, twenty docks, a weighbridge and a railway siding means the Extended base with seven modules.
Any of these configurations can have hosting in our cloud added (a higher rate that covers running the server), annual prepayment at a discount, and implementation. You can check what a site with two, six or twenty docks will cost with these items in the pricing configurator, separately for the subscription and for the one-off licence.
Cameras, barriers, readers and terminals are always a separate item, priced outside the licence. Often you do not need to buy anything, because the system is set up around the installation you already have.
What dock scheduling systems cost on the Polish market
Publicly available prices cover a wide range, because they refer to different classes of solution. Here are reference points you can check for yourself:
| Class of solution | Order of magnitude |
|---|---|
| A booking-only tool | from approx. PLN 270 net per month |
| A booking solution on an annual subscription | PLN 3,000–6,000 per year |
| A time slot calendar (an offering from outside Poland) | approx. EUR 99 per month |
| A system covering entries, ANPR, barriers, weighing and site security | the amount in the configurator |
When you compare these amounts, look at the scope. The first three handle bookings only and do not include an entry log, number plate recognition, barrier control, weighing or the work of security. These are different products for different problems, and if your only problem is delivery times, the cheaper class may well be the right choice.
How to compare one system with several separate tools
A time slot calendar belongs to a different class of solution, so a system that covers entries, number plate recognition, weighing and site security should be compared with a set of tools that together give the same scope. That means working out what it would cost to assemble the whole scope you need from separate tools, each from a different vendor, and how much work it takes to make them talk to each other.
At Polish vendors’ prices, that total comes out clearly higher than one system in the same configuration, and you are still left running four separate systems.
What is not included in the licence price
The licence price does not include hardware or its installation, which are always priced separately. Nor does it include integration with a specific ERP: TraxSystem has no ready-made connectors for SAP or Oracle, integrations are built on the API, and two connectors running in production serve as a reference.
Adding a module requires a new licence to be generated, so any extension of scope has to be built into the schedule.
Questions and answers
Does the price go up with the number of users?
It goes up with the number of concurrent sessions; the number of accounts has no effect on it. Security working three shifts therefore takes up one workstation, because the shifts are not using the system at the same time.
What happens when the subscription ends?
The system stops working, because a subscription is a fee for the right to use it. With a one-off licence the system keeps working with no further fees, and after two years you only decide whether to extend support, at the rate shown in the configurator.
How long does implementation take, and is it compulsory?
One to three months. Implementation by us is optional, because you can implement the system yourself.
See also: Perpetual licence or subscription: which works out cheaper · How to estimate the cost of a dock scheduling system before you talk to a vendor · Time slot calendar vs yard management system: what is the difference