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What makes up the price
The base package is the core of the system and the first thing you choose. It includes vehicle entry registration and dwell time monitoring, SMS and email alerts, reports with Excel and PDF export, accounts and roles, lookup lists, audit and data retention, gate and device configuration, and an interface in fourteen languages with a built-in manual. It comes in four sizes: Start for one gate, Standard for up to two gates, Extended for up to five, and Enterprise for more than five, priced individually.
Modules are added to the base separately and independently of one another: people access control, time and attendance, bookings and warehouse, site security, weighing, health and safety inductions, rail operations, fleet, site surveillance, random inspection, bans and warnings (site bans and vehicle entry bans), declarations, and room booking. A plant with a railway siding, a logistics park and a guarded site each need a different set, so every module is bought separately. Each one shows a limit that grows with the base: the number of readers, docks, guard posts, weighbridges or tracks.
Implementation is calculated from the value of the licence and covers the pre-implementation analysis, configuration, training and acceptance. How implementation works.
Kiosks, terminals, edge devices, scanners and printers are priced separately, outside the licence, because some sites use hardware they already have. This applies to both deployment variants: even with the server in the cloud, the hardware is installed at the gate.
A seat counts as a concurrent session
You pay for as many people as are working in the system at the same time. You create as many accounts as you need, so every employee can have their own account, with their own permissions and their own trail in the audit log. Security working three shifts takes up one seat, because at any given moment one person is sitting at the post.
So there is no reason to economise on accounts. A shared “gatehouse” account used by eight people is the worst thing that can happen to an event log, because afterwards nobody knows who did what.
One-off licence or subscription
The one-off licence and the subscription are two alternative ways of paying for the same system. You choose one of them.
| One-off licence | Subscription | |
|---|---|---|
| Payment | once, perpetual licence | monthly, or a year in advance at a lower rate |
| Where the server is | on your server | on your server or in our cloud |
| Updates and support | included for two years, then as a service | included for the whole term |
| When payments end | the system keeps working | the system stops working |
| Who chooses it | companies with a capital budget and their own IT | companies that prefer a fixed cost with no up-front outlay |
A subscription is a fee for the right to use the system, so when the payments end, the system stops working. A one-off licence is yours for good. You can switch from one route to the other in either direction, with the price agreed individually.
On your server or in our cloud
Cloud hosting is available only with a subscription, because running a server is an ongoing cost that a one-off payment does not cover. The cloud rate is higher because it covers running the infrastructure.
In the cloud we act as the processor of personal data and sign a data processing agreement. The server is located in Poland, so data is not transferred outside the European Economic Area.
In the cloud variant, site operation depends on the internet connection, because the devices are at your site and the server is with us. The extent of that dependency is agreed in the pre-implementation analysis and recorded in the acceptance report, because it varies with the configuration. We do not promise that the gate will work regardless of the connection. The server’s access to the devices also requires network configuration on your side.
More about both variantsPersonal data
Module dependencies and extending the licence
Extending the scope, that is, adding a module or moving to a larger base, requires a new licence to be generated. Buying the extra module is simple, but it has to be built into the schedule before the new gate is due to go live.
Time and attendance requires the access control module, because working time is derived from passages through readers. Access control without time and attendance handles passages, cards, rules and reception, but does not produce reports for HR.
Two-server operation is a paid module, available from the Extended base upwards.
People access control is a separate module, not a higher tier of the vehicle entry log. It has its own register and its own permissions, and it is often bought by a different department from the one that orders the gate system.
Questions we are asked most often
How much does implementation cost for an average customer?
There is no single figure, because a site with one gate and an entry log and a logistics park with five gates, delivery bookings and access control are two different scales. You can work out the amount for your own site in the configurator on this page, including the implementation service.
Do carriers pay for access to the portal?
No. The portal is part of the system on the site’s side, and the number of carrier accounts does not affect the price.
What does support include?
Updates, technical support and access to new versions. The scope and response times are set out in the contract. Licence and support.
Can I get a pro forma invoice for a purchase request?
Yes. The configurator produces a summary you can attach to the request, and we issue the formal quote on the basis of the same configuration.
Can I buy just a single feature?
Not without the base. The base contains the log, the permissions and the hardware configuration that the rest of the system relies on. Modules are added to it in any combination.
Related
How implementation worksLicence and supportArchitecture and deployment modelsFull list of features
Further reading: Perpetual licence or subscription · What a vehicle entry control system costs · How to estimate the cost of a dock scheduling system · Access control system contracts: what to watch for