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How the tenant parking space limit works
A tenant has twelve spaces in its lease. Its suppliers and staff, however, drive in as and when they please, and on a Wednesday afternoon there are fifteen vehicles on site on its account. The park manager finds out from a phone call from a neighbour who has nowhere to park. The conversation is unpleasant, because both sides are speaking from memory and neither has anything to back up their version.
TraxSystem checks occupancy before it raises the barrier. Each leased unit has a set maximum number of vehicles, and occupancy comes from open visits: who has come in and not yet left. When the allocation is used up, the entry barrier stays down and the gate screen shows ‘no spaces available’. This applies to every way in, including a vehicle entering on an employee card rather than a plate read. Nobody has to police the limit by hand or argue about it at the gate at seven in the morning.
Two admission modes for the park
You choose the admission mode when TraxSystem is deployed, because it changes how the whole gate is run.
In the first mode, only vehicles with a permit or a booking get in. The camera reads the plate, an access rule or a booking says this vehicle is going to this tenant, and the barrier goes up by itself. A vehicle nobody announced does not get in automatically: it waits at the barrier until someone deals with it. The site is closed, and the price of that is obvious: every one-off courier, service engineer and taxi needs a booking or a person’s decision.
In the second mode, everyone gets in, but a person opens the way out. The entry gate lets traffic through and records it, while the exit barrier is locked for selected entry types and only a person can raise it. The tenant does this from its own screen once the driver has finished their business there. Nobody wanders through the site unrecorded, because getting out requires someone to log them. This mode is more convenient where there is a lot of one-off traffic and admitting visitors on the tenant’s responsibility is the norm.
Both modes can also be split by entry type: a booked delivery drives in by itself, and everything else takes the second route.
Tenant screen and keeping companies’ data apart
In TraxSystem each tenant gets its own gate screen: the camera image, the vehicles on its account, its space allocation with a count of free spaces, simplified entry registration and barrier opening. A neighbour’s traffic does not appear there at all. A delivery list shows how much each company brings in and from whom, which makes it commercial information, and tenants in the same park are sometimes competitors.
Visibility scope follows from the role, and the rule is fail-closed: no assigned leased unit means no data, not access to everything. The same applies to reports and exports. The park manager still keeps the full picture and a single answer to the question of who is on site, which is needed in an evacuation, after damage and during an inspection.
Permissions are fine-grained: access to the tenant screen, barrier control and a view of all gates are three separate rights. A tenant’s employee can therefore handle entries without access to anything else.
Dividing responsibility between the park manager and the tenants
In a logistics park, the park manager is usually responsible for the gate, the infrastructure, the licence and system administration, and each tenant for its own traffic and its business partners’ data. With that split, the park manager is the data controller or entrusts processing to the tenants. That choice has to be agreed with the data protection officer before the system goes live, and before the first request for access to recordings arrives.
What TraxSystem will not solve in a logistics park
The space counter sees only what has been registered. A vehicle that came in without a plate read and without registration takes up a space the allocation does not count, because occupancy comes from visits stored in the database, with no sensors in the tarmac.
The limit is assigned to a leased unit. A tenant leasing two units therefore has two separate allocations, and an entry goes through when there is a free space in either of them. The system will not work out a single shared allocation for a company with several units.
TraxSystem also has no ‘release for exit’ button for an individual vehicle. In the second mode, the mechanism is a locked exit barrier and a manual opening recorded with the name of the person who carried it out. That is enough to make sure nobody leaves unnoticed, but such an opening is not an approval tied to a specific visit.
The system will not settle a dispute about spaces. It shows who is occupying how many and since what time, which is usually exactly what the park manager needs for the conversation; the settlement itself stays with the lease.
Related
Vehicle entry and exit controlNumber plate recognitionDelivery bookingOn-site traffic and parkingContractor staffPortals for external companies
Further reading: Logistics park: keeping tenant data apart · Who is responsible for entry control in a logistics park · Permissions vs visibility scope