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An induction given by a security guard competes with the queue at the gate and loses within the first week. It isn’t that security lacks the will: with fifteen vehicles waiting to get in, a five-minute talk with every driver is physically impossible. It ends with the induction cut down to one sentence and a signature.
How the induction on a terminal works
- The driver chooses a language on the first screen.
- They go through the induction content, split into screens, at their own pace.
- They answer check questions, if you switch them on.
- They sign on the screen.
- They get a confirmation, and the system records who signed what, when and which version of the content.
On the next entry the system checks validity. If the induction is still current, the driver carries on without repeating it.
What the health and safety officer sets up
The health and safety officer prepares the induction content separately for each entry type, for example different content for suppliers, service engineers and visitors. Check questions are optional: they make the process longer, but they show understanding. The validity period needs judgement, because too long turns the induction into a formality and too short irritates regular drivers. Thanks to versioning, after the content changes you can see who signed which version.
The substance of the content belongs to the site; we provide the means of delivering and documenting the induction.
How many languages to run the induction in
The induction works in eighteen languages for drivers, and the operator interface in fourteen. Most sites use three or four and add more when a new carrier appears.
A language the driver understands is a precondition here, because a signature under a text the signer didn’t understand protects nobody.
When the induction still needs a person
The terminal won’t handle situations where:
- the driver doesn’t know any of the available languages,
- the content requires showing something on site, for example an evacuation route,
- the driver can’t manage the device.
A well-designed flow sends such cases to the operator instead of trapping the driver in a loop on the screen.
What an induction on a terminal will not replace
The induction on the terminal is not an employee’s periodic training; it is an initial induction for a driver or visitor entering the site. It doesn’t replace signage or traffic rules on site and doesn’t shift responsibility onto the driver.
TraxSystem shows the operator when there is no valid induction, but doesn’t block entry by itself; a person makes the decision.
Questions and answers
Can the induction be completed before arrival?
Yes, if you make it available to the carrier together with the booking. The driver then saves time at the gate.
Are the check questions compulsory?
No, it is your setting. Switch them on where the induction covers a real hazard rather than just the house rules.
What does an auditor see?
A summary: who signed, when, in which language and under which version of the content, linked to a specific entry.
Can the induction run on a tablet instead of a fixed terminal?
Yes. The hardware requirements are described on the supported hardware page.
What is charged on top of the licence?
The terminal and its installation, because that is hardware priced separately. The induction module has a limit on people inducted per year, which grows with the size of the base package, and the pricing configurator will show the amount.
See also: Health and safety induction for drivers who don’t speak Polish · A driver on site without a safety induction: whose risk is it · Drivers check themselves in: how a gate kiosk works